Compliance Assessment Summary Report: Distribution Dany Gauthier Inc.

Context

At the request of the Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC), Samson & Associés CPA / Consultation Inc. performed a desk compliance assessment of the Funding Agreement between Nutrition North Canada (NNC or the 'Program’) and Distribution Dany Gauthier Inc. (Recipient). Nutrition North Canada is a Government of Canada Program that helps make nutritious food and some essential items more affordable and more accessible to northern communities. The purpose of the assessment, in accordance with our engagement with NNC, was to provide information on:

• Whether the Recipient is passing on the full value of the subsidy to consumers;
• Whether the amounts disbursed to the Recipient through the fiscal years 2020/2021 through 2022/2023 were appropriately claimed in compliance with the Terms and Conditions of the Recipient's Funding Agreement;
• Whether program visibility requirements are met and that the subsidy is transparent to consumers;
• The Recipient's reporting and claiming systems and procedures with regard to gaps and controls issues; and
• Whether the Recipient respected program rules in regard to sales to ineligible clients.

The period covered by the compliance assessment is from April 1, 2020, until March 31, 2023. We determined our sample size by applying professional judgement based on the frequency of claims and the number of items in each claim.

The compliance assessment was performed as a desk audit. As a result, our interviews were performed based on electronic communication with the Recipient to identify and document their key control activities, their procedures and processes related to the claim of funds to NNC, program delivery and reporting. In addition, due to the travel restriction we were unable to verify the accuracy of the weighting system used by the Recipient.

We subsequently performed detailed audit procedures on the accuracy and validity of the Recipient’s claims and on the margin earned by the Recipient on the subsidized products.

Based on the procedures performed and as more fully described in our report, we did not find any significant deviations in the samples we selected; however, we identified improvements in the form of recommendations to improve the Recipient’s control environment in relation to the Program.

Conclusions

Based on the procedures performed and as described in greater detail in our report, we did not identify any significant deviations in the samples we selected; however, we identified areas for improvement in the form of recommendations to enhance the recipient’s control environment with respect to the Program.

Overall, we are of the opinion that the funding provided to the Recipient was spent for the intended purposes and in compliance with the terms and conditions for the 2020-21 to 2022-23 Funding Agreements signed with the Department.

• Except for the errors noted under sections 5.1.2 and 5.1.3, the amounts disbursed to the Recipient over three fiscal years (2020/21 – 2022/23) were appropriately claimed in compliance with the terms and conditions of the Recipient's Funding Agreement and the sample revealed an overpayment of $1,292 for the year 2022/23. Furthermore, we believe that the contribution for which reimbursement is requested is related to the type and nature of eligible costs required by the NNC program.
• Except of the cases noted in section 5.2 and the absence of program visibility on the recipient's website, the recipient adheres to the visibility requirements detailed in the recipient's program manual. Furthermore, in relation to objectives #2a) and #2b), the requirements are not applicable since the recipient is a supplier.
• Based on discussions with the Recipient, they are aware of the requirements preventing the sale of subsidized products to ineligible businesses and establishments and the review did not find any sales to ineligible businesses.
• The Recipient is using the most effective and cost-effective supply chain arrangements and routes.
• Our review found that the database used by the recipient was appropriate.
• Based on our review and discussions with the recipient, we can conclude that the contribution is not eroded by the prices charged to the recipient's customers.
• Five recommendations were identified to improve the Recipient's management systems, processes and practices in order to address the deficiencies noted.

The table below summarizes the recommendations identified by the auditor, the actioned measures required to be undertaken by the retailer/supplier, and their status.