For retailers and suppliers

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Who can apply?

Northern retailers:
Food retailers operating stores in eligible communities.
Southern suppliers:
Suppliers located in the South who sell food to northern retailers, eligible social institutions (schools, daycares, etc), eligible commercial establishments (restaurants, hotels, etc) or individuals in eligible communities (direct or personal orders). The "South" refers to any location in Canada other than the communities eligible for a subsidy under Nutrition North Canada (NNC).
Country food processors/distributors:
Establishments that are registered, inspected and/or licensed by the government and produce food approved-for-export and are located in a community eligible for a subsidy under the program.

Individuals cannot apply for the subsidy. NNC does not subsidize the operations of resource companies, construction companies and government establishments in or near eligible communities. For more information, please see Non-eligible organizations.

How to apply?

Northern retailers

Northern retailers can submit an application at any time.

Eligibility requirements

To be eligible, Northern retailers must:

  • operate a store located in at least one eligible community.
  • sell eligible food in the above-mentioned store(s).
  • possess a valid Business Number issued by the Canada Revenue Agency.
  • be able to provide electronically a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy and by eligible community for the upcoming fiscal year. The forecast must only include shipments by air.
  • be able to provide electronically, as per a predetermined schedule, updates of the verifiable forecast described above.
  • be able to submit electronically, as per a predetermined schedule and format, monthly subsidy claims and verifiable supporting documentation by eligible community. Verifiable documentation includes invoices and matching air shipment waybills.
  • be able to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community.
  • be able to provide electronically, as per a predetermined schedule and format, monthly food pricing reports by eligible community for a pre-determined list of items (i.e. Revised Northern Food Basket).
  • agree to make the program visible and the subsidy transparent to consumers through messages on cash register receipts and communication material, in-store signage and displays provided by INAC.
  • agree to support nutrition education activities in local stores by working with community lay workers and health professionals funded by Health Canada/Public Health Agency of Canada.
  • agree to provide access to facilities and records for recipient audit purposes as required by INAC.
  • agree to certify for each claim submission that the subsidy was passed on to consumers.
  • agree to conduct business engaged through NNC funding in a way that respects the Values and Ethics of the Government of Canada.
  • agree to the terms and conditions of the contribution agreement to be entered into with INAC to govern the payment of the subsidy.

Northern retailers in eligible communities who may not have the capacity to fulfill the program requirements can still access the subsidy for the benefit of their customers without being registered with NNC. To do so, these retailers must order eligible food from Southern suppliers who are registered with the program. In this situation, the Northern retailers do not need to apply to the program. The registered Southern suppliers will be responsible for fulfilling program requirements, claiming the subsidy from INAC and passing it on to Northern retailers, who must also pass the subsidy on to their customers.

Documents required for a complete application

A complete application consists of a completed and signed application form and the following:

  • a list of stores (names and addresses) in eligible communities.
  • for each eligible community, a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy for the upcoming fiscal year. The forecast must only include shipments by air. Information on how the forecasts were determined must be provided to support the validity of the estimates (e.g. sales from previous years).
  • a clear explanation of how the following program requirements will be met:
    • Capacity to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community. Verifiable documentation includes invoices and matching air shipment waybills.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community. Applicants must describe how product weights will be obtained (e.g. manually weighing foods, using weights provided by your suppliers) and how the detailed reports will be produced.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly food pricing reports by eligible community for a pre-determined list of items (i.e. Revised Northern Food Basket). Applicants must describe how the price reports will be produced.
    • Capacity to make the program visible and the subsidy transparent to consumers through messages on cash register receipts and communication material, in-store signage and displays provided by INAC.
  • a copy of the applicant's most recent audited financial statements, upon request.

Selection process

Northern retailers who submit a complete application, meet all the eligibility criteria and can fulfill program requirements will be selected to register with the program. Applications may be rejected if they are incomplete. INAC may contact the applicant to clarify information regarding the application.

If an application is approved

If an application is approved, an INAC official will contact the applicant to begin discussions on a Contribution Agreement (CA). The CA outlines the obligations that the business must fulfill to receive subsidy payments from INAC, as well as INAC's obligations. This process also includes the completion of a Recipient General Risk Assessment.

INAC will contact all applicants to inform them of the results of the selection process.

Southern suppliers

The next call for proposals for Southern suppliers will take place between May 1, 2017 and May 31, 2017. INAC expects to start working with new registered suppliers in the late fall of 2017.

Eligibility requirements

To be eligible, Southern suppliers must:

  • be retailers, wholesalers or distributors who operate a business located in Canada but not in a community eligible for a subsidy under the program.
  • sell eligible food to northern retailers, eligible social institutions, eligible commercial establishments or individuals in eligible communities.
  • possess a valid Business Number issued by the Canada Revenue Agency.
  • provide a list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients (personal orders) by eligible community.
  • provide electronically a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy and by eligible community for the upcoming fiscal year (e.g. April 1st to March 31st). The forecast must only include shipments by air.
  • provide electronically, as per a predetermined schedule, updates of the verifiable forecast described above.
  • submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
  • provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community and by client.
  • make the program visible and the subsidy transparent to consumers by identifying the total amount of NNC subsidy associated with each order on customers' invoices, and by including communication material provided by INAC with shipments.
  • provide access to facilities and records for recipient audit purposes as required by INAC.
  • certify for each claim submission that the subsidy was passed on to consumers.
  • conduct business engaged through NNC funding in a way that respects the values and ethics of the Government of Canada.
  • agree to the terms and conditions of the contribution agreement to be entered into with INAC to govern the payment of the subsidy.

Documents required for a complete application

A complete application consists of a completed and signed application form and the following:

  • a list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients (personal orders) by eligible community.
  • for each eligible community, a verifiable forecast in kilograms of monthly shipments of eligible food by level of subsidy for the upcoming fiscal year (e.g. April 1st to March 31st). The forecast must only include shipments by air. Information on how the forecasts were determined must be provided to support the validity of the estimates (e.g. sales from previous years).
  • a clear explanation of how the following program requirements will be met:
    • Capacity to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community and by client. Applicants must describe how product weights will be obtained (e.g. manually weighing food, using weights provided by your suppliers) and how the detailed reports will be produced.
    • Capacity to make the program visible and the subsidy transparent to consumers by clearly identifying the total amount of NNC subsidy (reduction) on customers' invoices, and by including communication material provided by INAC with shipments.
  • a copy of the applicant's most recent audited financial statements, upon request.

Selection process

Southern suppliers will be rated and selected according to the following criteria:

  • Northern shipping experience
  • ability to provide eligible food tailored to specific nutrition needs (e.g. gluten-free, kosher, peanut-free)
  • forecast of shipments of eligible food to eligible communities
  • aboriginal ownership
  • financial stability and sustainability

INAC will evaluate each application based on eligibility criteria and program requirements. Applications may be rejected if they are incomplete. INAC may contact the applicant to clarify information regarding the application.

INAC will contact all applicants to inform them of the results of the selection process.

If an application is approved

If an application is approved, an INAC official will contact the applicant to begin discussions on a Contribution Agreement (CA). The CA outlines the obligations that the business must fulfill to receive subsidy payments from INAC, as well as INAC's obligations. This process also includes the completion of a Recipient General Risk Assessment.

Country food processors/distributors

Country food processors can submit an application at any time.

Eligibility requirements

Country food processors/distributors must:

  • be government-regulated and/or approved-for-export, commercial plants.
  • possess a valid Business Number issued by the Canada Revenue Agency.
  • provide a list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients (personal orders) by eligible community.
  • provide electronically, a verifiable forecast in kilograms of monthly shipments of country food by level of subsidy and by eligible community for the upcoming fiscal year. The forecast must only include shipments by air.
  • provide electronically, as per a predetermined schedule, updates of the verifiable forecast described above.
  • submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
  • provide electronically, as per a predetermined schedule and format, monthly itemized shipment information by eligible community and by client.
  • make the program visible and the subsidy transparent to consumers by identifying the total amount of NNC subsidy associated with each order on invoices, and by including communication material provided by INAC with shipments.
  • provide access to facilities and records for recipient audit purposes as required by INAC.
  • certify for each claim submission that the subsidy was passed on to consumers.
  • conduct business engaged through NNC funding in a way that respects the values and ethics of the Government of Canada.
  • agree to the terms and conditions of the contribution agreement to be entered into with INAC to govern the payment of the subsidy.

Documents required for a complete application

A complete application consists of a completed and signed application form and the following:

  • a list of existing and/or anticipated northern retail, social institution and commercial establishment clients, and the number of existing and/or anticipated individual clients ("personal orders") by eligible community.
  • for each eligible community, a verifiable forecast in kilograms of monthly shipments of country food by level of subsidy for the upcoming fiscal year. The forecast must only include shipments by air. Information on how the forecasts were determined must be provided to support the validity of the estimates (e.g. sales from previous years).
  • a clear explanation of how the following program requirements will be met:
    • Capacity to submit electronically, as per a predetermined schedule and format, monthly claims and verifiable supporting documentation by eligible community and by client type. Verifiable documentation includes invoices and matching air shipment waybills.
    • Capacity to provide electronically, as per a predetermined schedule and format, monthly itemized food shipment information by eligible community and by client.
    • Capacity to make the program visible and the subsidy transparent to consumers by clearly identifying the amount of NNC subsidy (reduction) on customers' invoices, and by including communication material provided by INAC with shipments.
  • a copy of the applicant's most recent audited financial statements, upon request.

Selection process

Country food processors/distributors that submit a complete application, meet all the eligibility criteria and can fulfill program requirements will be selected to register with the program.

INAC will evaluate each application based on eligibility criteria and program requirements. Applications may be rejected if they are incomplete. INAC may contact the applicant to clarify information regarding the application.

INAC will contact all applicants to inform them of the results of the selection process.

If an application is approved

If an application is approved, an INAC official will contact the applicant to begin discussions on a Contribution Agreement (CA). The CA outlines the obligations that the business must fulfill to receive subsidy payments from INAC, as well as INAC's obligations. This process also includes the completion of a Recipient General Risk Assessment.

Application form/Questions

Contact Nutrition North Canada to get an application form or ask a question.
Email: nutritionnorth@aadnc-aandc.gc.ca
Telephone: 1-800-567-9604
Fax: 819-953-9309

Subsidy claims and payments

In order to receive a subsidy payment, registered retailers, suppliers and country food processors/distributors must submit subsidy claims. Individuals cannot register for the program or submit claims. A third-party claims processor handles the program's subsidy claims system. The claims processor reviews the information provided in each claim for accuracy and completeness.

Each claim must include:

Retailers and suppliers submit claims each month. The amount of the subsidy is calculated using this formula: subsidy level ($/kg) × weight of eligible item (kg) = $ subsidy payment

Non-eligible organizations

Northern retailers, Southern suppliers and country food processors/distributors registered with NNC are not allowed to claim a subsidy for products sold to or ordered on behalf of the following kinds of businesses and establishments:

Claims for shipments to individuals acting as agents for Southern suppliers or these kinds of businesses and establishments, or enabling shipments to these kinds of businesses and establishments, will not be accepted. Also, these kinds of businesses and establishments are not eligible to become Southern suppliers or Northern retailers under NNC. Employees and owners of such businesses in or near eligible communities can benefit from the NNC subsidy, as individuals, by purchasing eligible food in local stores or by placing direct or personal orders with registered Southern suppliers.

Sample funding agreement

As of April 1, 2015, a new clause, part of the funding agreements for all NNC registered retailers serving the NNC-eligible communities, requires them to make profit margin information available to independent auditors retained by the department to undertake compliance reviews.

 
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